Dec 30, 2015 (updated May 30, 2017) [A Video version of this article has been added for paid subscribers, see the new Lesson 26 (login required)] Windows Desktop Outlook has an Inbox feature called Compact Layout that can help you better scan your list of Inbox mail. You’ll know it is active in the Inbox when the Inbox list view shows two lines for each email item, as I show here: [Update: 5/30/2017: Microsoft just auto-updated Outlook 2016 so that the headers in the above figure are no longer there. The header section in Compact Layout now looks as in the figure below (the part inside the Red box is what is new). This does not change anything in this article, but a number of people have commented recently on this change. I see no way to go back to the older header design. It looks like Microsoft is trying to match the layout with the online version of Outlook]. With default Outlook settings, this Compact Layout view is turned on automatically when your Outlook window is relatively narrow, which is good when using a tablet. ![]() And it is turned off automatically when your Outlook window is made wider, such as when on a larger-screen computer. But you can change when and how it shows, which I teach below. Non Compact Layout Non compact layout shows one line per email message, as I show here: If you are currently using a moderately-wide computer screen, try dragging your Outlook window wider and narrower right now, to witness this change taking place. (You might have to minimize the Reading Pane to make this change happen). Don’t get Compact Layout confused with Outlook’s feature by the way. The latter is used very little these days due to html email being so common (which defeats the feature). Why Compact Layout With Compact Layout turned on, the two prominent lines shown are the From column at the top (which is the sender information), and the Subject column or title of the email at the bottom. The idea of course it that by placing the sender name and subject top to bottom when the screen is narrow, you can see more of each. To hide the reading pane in Outlook for Mac, click the “Organize” tab. Click the “Reading Pane” button and select “Off” from the menu. This menu also allows you to move the reading pane to the bottom of the Outlook window. The reading pane closes. To read an email now, double-click on it in the list. The email will open in a separate window. How to Turn OFF the Reading Pane for OWA in Office 365 06 / 01 / 2014 • by Can Kilic • Exchange Server 2013 • 1 Yorum / Comment To turn off the reading pane in office 365 for OWA, follow the following steps. Otherwise, one or both might be truncated in a single line. There is other email information also shown in Compact Layout, too; it’s shown off to the right. For example, the date of the message is always show there. And there are symbols shown to indicate when there is an attachment, or when the flag is set, or what if any Outlook category is set. If none of those apply to the email, you’ll see no symbols off to the right. You’ll also see that all column names at the top of the list view are hidden in compact layout; but those column names are displayed in single-line layout. Which is Better? It Depends Which is better, Compact Layout, or single-line layout? That depends on your personal preference and what type of computer you are using. For me, if I am working on a computer whose screen is 12 inches or larger (so most laptops and desktops), and if using a mouse or touchpad, I prefer the non-compact, single-line mode. First of all, it’s easier to set categories in the Inbox in single-line mode because you can right click in the Category column that is displayed in that mode. Instead, to set a category in compact layout, I need to select the email and choose Categorize from the Home tab, which is an extra click on each email. That can add up if categorizing a lot of items.
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